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IN OUTLOOK 2016 ARCHIVE OLD EMAIL MANUALLY MANUAL

For instructions see Do not AutoArchive this item checkbox. You can also customize your view to easily get an overview for which items this option has been configured.

File-> Properties-> option: Do not AutoArchive this item.

You can find this option by opening this item and then choose Excluded from AutoArchiveĪ specific item will not be archived when the property is set to exclude it from AutoArchive. In this case, Outlook will automatically disable the client-side archiving options and archive according to corporate policies set on the Exchange server. In this, you can ask your manager or mail administrator about the corporate policy for archiving what should be kept how long and where should it be stored instead?Īnother reason for the option to go missing is when you have an Exchange account and Online Archive has been enabled for you on the Exchange server. This is quite common practice as it could lead to pst-files scattered around clients and thus decentralized management. If you cannot find the AutoArchive and Archive settings in the aforementioned locations and you are working in a corporate environment, it could have been disabled by your administrator as a Group Policy.

When Archiving is in progress, it is displayed in the Status Bar. Outlook 2016, Outlook 2019 and Microsoft 365.You can manually start the Archiving process via Right click on the folder-> Properties-> tab AutoArchive. To overrule default AutoArchive settings for a specific folder Option 2: Per folder AutoArchive settings Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365įile-> Options-> Advanced…-> button AutoArchive Settings…ĪutoArchive settings.Tools-> Options-> tab Other-> button AutoArchive… In this guide, the terms AutoArchive and Archive are being used interchangeable unless specified otherwise.Īs mentioned, AutoArchive and Archive settings can be configured on multiple levels ĭefault AutoArchive settings can be set by via Changing AutoArchive or Archive settings.Use the steps below to troubleshoot and get AutoArchive and Archive working again. In some cases you’ll notice that AutoArchive or Archive is not working as expected even when all settings appear to be correct.

IN OUTLOOK 2016 ARCHIVE OLD EMAIL MANUALLY MANUAL

You can set default AutoArchive settings but also overrule them on a per-folder level or via a manual Archive. AutoArchive and Archive are options in Outlook to automatically or manually initiate moving of Outlook items to an Outlook Data File (pst-files) based on preconfigured settings.